Class Act DJ Service Inc.

About this form
Who should use this worksheet? The Bride & Groom can use this planner to provide information to their MC, or it can be used by anyone taking on the roles of the MC. For your final draft, you can also cut and paste this planner into a word processor and edit to suit. You can paste information back into fields on this form, but you can not paste the entire form at once. Save the planner using the Bride's email address for use by both the Bride and the MC. The function of the Master of Ceremonies, or MC is to ensure the orderly flow of events at the reception. The MC will control when things happen, advise all that need to know what is coming up and be prepared for the inevitable unforeseen circumstances. This coordination should consist of you, the MC, speaking with the vendors prior to announcing anything to ensure that what you are announcing will actually take place. It only takes one time announcing something that isn't ready to make that two minute task feel like two hours, as you back track frantically to cover that time frame. Please ensure that you also communicate with the Bride and Groom just prior to making any announcements that involve their participation, ensuring that they actually are available and within eyeshot. Extra copies of this planner can be provided to the photographer, videographer, caterer and DJ so that they are ready to perform their duties as required. THE MASTER OF CEREMONIES DUTIES Directing any special quests to their reserved tables Welcoming the guests on behalf of the bride and groom and announcing the serving of dinner. Introducing the person who will say grace After the dinner, introducing the members of the head table Introducing who will be giving the toasts Relaying, on behalf of the bride and groom any special thanks Announcing the cutting of the cake Announcing the availability of refreshments Being an MC usually involves two main functions: The first is to make sure the "formal" part of the event runs smoothly, which includes introducing each speaker; the second, especially if you are also the best man, is to give a speech. (You may also be called upon to give a toast). The popular MC lives by the words "short and sweet." As a general rule, brevity and sincerity should guide the nervous or inexperienced. Most MCs take no longer than two to three minutes to introduce each part of the program. Additional resources: Forever Wed.com The Wedding MC Handbook Wedding Toasts Proposing Toasts

Wedding Info
Date of Wedding:
Bride's Name:
Groom's Name:
Email:
Preferred Phone Numbers:

Vendor Information
In each vendor box, list vendor name, phone number and email. Wherever possible, try to list the cell number of off-site vendors as it may be necessary to contact them this way if locations change, etc.
Hotel / Venue Name:
Room Name:
Venue Contact:
Caterer if other than venue:
Wedding Planner:
Photographer:
Videographer:
Disc Jockey:
Musician(s):
Other 1:
Other 2:
Other 3:

Guest & Wedding Party Arrival
If the MC is in the Wedding Party, it is a good idea to have someone else at the reception to ensure that all preparations are complete and prepare the guests for the arrival of the Wedding Party.
Guests Begin to arrive at:
Cocktails in same room as dinner? If not, where?:
Cocktail Hour:	to
Who will provide music during cocktails?:
Wedding Party arrival time:
The Grand Entrance is a great way to create energy in the room and bring the guests into the moment. High energy music or special theme music is played while introducing the wedding party or just the Bride & Groom. The Wedding Party may also be introduced during dinner with extra details. Coordinate the Grand Entrance with required vendors.
Grand Entrance instructions:
Grand Entrance music:
Champagne Reception:	Yes No
If the Wedding Party will be welcomed with a champagne reception, please be sure that the guests have their champagne and know to hold onto it until the Weding Party is announced.
Give the guests ample time to refresh their drinks and have them make their way to their seats to begin the Dinner program.

Dinner Program
Welcome the guests, make key housekeeping announcements such as washrooms and bar service and provide an outline of the evenings agenda.
Opening remarks:
Blessing or Grace?:	Yes No
Blessing or Grace by whom:
Type of meal:
It is acceptable to have some of the toasts occur between courses, leaving a shorter program at the end. Make sure that the catering staff are aware of these toasts well in advance as it may conflict with their timing. If the dinner is a buffet, announce the Head Table to go up first, usually followed by the family tables and so on. A predetermined order can be followed, or trivia games can be used with the winners being next to go to the buffet.
It has become common for the guests to entertain the Bride & Groom to get them to kiss as opposed to the simple clinking of the glasses. Other ideas to consider are Bride & Groom trivia questions or a demonstration of show them how which the Bride and Groom would then recreate.
Bride & Groom kiss rules:

Head Table and Distinguished Guest Introductions
The introductions can be as simple as their name, where they are from and their relationship to the Bride & Groom. Additional details such as shared experiences and anecdotes can be used as well. If there is insufficient space on this page, copy and paste to a word processor to keep all the introductions together for easy reference.
Bridesmaid 1:
Bridesmaid 2:
Bridesmaid 3:
Bridesmaid 4:
Bridesmaid 5:
Maid / Matron of Honor:
Groomsman 1:
Groomsman 2:
Groomsman 3:
Groomsman 4:
Groomsman 5:
Best Man:
Bride & Groom:
Bride's Parents:
Bride's Grandparents:
Groom's Parents:
Groom's Grandparents:
Other Introductions:

Toasts, Speeches and Final Formalities
Speeches at weddings are primarily toasts and replies to toasts. Advise each speaker on correct microphone use and ensure that they have a glass to toast at the end of their speech. There are a number of standard toasts that occur at most receptions. For each one used, enter the name of the speaker and which toast they will propose in order of speaking. Additional resources:
Toast 1:		Toast 1 Speaker:
Toast 2:		Toast 2 Speaker:
Toast 3:		Toast 3 Speaker:
Toast 4:		Toast 4 Speaker:
Toast 5:		Toast 5 Speaker:
Toast 6:		Toast 6 Speaker:
Toast 7:		Toast 7 Speaker:
Toast 8:		Toast 8 Speaker:
Toast 9:		Toast 9 Speaker:
Toast 10:		Toast 10 Speaker:
The following may occur during the period between the last toast and the beginning of the dance: Slide Show presentation (This may occur as part of a speech, but should be near the end of the program) Cake cutting (may also occur during dance) Announce gift opening Announce brunch Announce availability of refreshments Announce shuttle service Announce Birthdays or Anniversaries Introduce DJ or band If tables need to be moved, advise affected guests where to relocate and when the first dance will start.

Other Information (comments or suggestions)

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